how to add a signature in outlook

How to Add a Signature in Outlook With 3 Easy Steps

This guide will show you how to add a signature in Outlook in a few steps. This post is designed with your time in mind.

Check out our Blog for other How-to guides regarding your Outlook account.

How to Add a Signature in Outlook

First, you will have to log in to your Outlook account. This is not considered one of the three steps because I assume everyone already has an Outlook account.

Step 1. Click on the Gear Icon in the Top Right Corner

how to add a signature in outlook, microsoft outlook.

The gear icon is known as the settings tab.

Settings page for Outlook

You should see this next page when you click on the gear icon.

Step 2. Click on Compose and Reply

Compose and Reply will be under the Layout section in the middle column. I will show you what this looks like in the photo below.

the compose and reply page in microsoft outlook

After you click on Compose and Reply, you will be taken to this screen.

Step 3. Enter Your Signature Name and Signature Message

creating a signature message in Outlook

After you enter your signature name and message, a “Save” button in blue will pop up at the bottom.

You will click the save button and then have completed your goal of adding a signature.

Using the last step, you can create multiple signatures and set them up for default messages. So, instead of adding it to every new message or reply, you can automatically add it.

Bonus Tip- Default Signature

After completing and saving your signature message, if you look below it, you will see ‘Select default signatures.’ You will click on both fields and select which signature you would like added to every new message you send. There is also a field underneath to add your signature to every reply you send.

default signature for microsoft outlook


Thank you for learning how to add a signature in Outlook on my Blog.

Similar Posts